Non-Stock vs. Misc. Costs - Warehouse Inventory

Non-Stock vs. Misc. Costs - Warehouse Inventory

NEXGEN allows users to keep track of non-stock and miscellaneous costs on records for the purposes of transparent job costing. To learn about the difference between non-stock costs and miscellaneous costs within NEXGEN, see below.

Non-Stock vs. Miscellaneous Costs

When associating costs to work orders, you can add resources, equipment, contractors, non-stock items, miscellaneous costs, and stock items. NEXGEN recommends using non-stock item records for items you want to standardize across your organization, but don't store in your warehouse. We also recommend using non-stock item records for items you use more frequently but outsource from other vendors (i.e. propane, seasonal items). In contrast, NEXGEN recommends using the miscellaneous costs option for costs you want to attach to work orders for job costing reasons, but don't necessary need advanced tracking capabilities for (i.e. rented items, credit card purchases).

While we do have recommendations for our users, NEXGEN is also very customizable and clients often use non-stock items and miscellaneous costs differently across organizations. When setting up your site, you should consider all of the capabilities of non-stock items vs. miscellaneous costs to ensure your workflow within NEXGEN coincides with your organization's goals.

To further understand the difference between non-stock items and miscellaneous costs, see the table below.

Function
Non-Stock Item
Miscellaneous Cost
Track basic item details (number, name, description, manufacturer, etc.)
Yes
Yes, but most details must be entered in the description box and do not have a separate field
Listed in Warehouse Inventory module
Yes
No
Attached to work orders
Yes
Yes
Utilize Inventory Requisition functionality
Yes
No
Utilize Purchase Order functionality
Yes
No
Contains Item Record
Yes
No
Goes through Approvals
Yes
No
Reporting Available
Yes
Yes but with limited functionality


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