Non-Stock vs. Misc. Costs - Warehouse Inventory
NEXGEN allows users to keep track of non-stock and miscellaneous costs on records for the purposes of transparent job costing. To learn about the difference between non-stock costs and miscellaneous costs within NEXGEN, see below.
Non-Stock vs. Miscellaneous Costs
When associating costs to work orders, you can add resources, equipment, contractors, non-stock items, miscellaneous costs, and stock items. NEXGEN recommends using
non-stock item records for items you want to standardize across your organization, but don't store in your warehouse. We also recommend using non-stock item records for items you use more frequently but outsource from other vendors (i.e. propane, seasonal items). In contrast, NEXGEN recommends using the miscellaneous costs option for costs you want to attach to work orders for job costing reasons, but don't necessary need advanced tracking capabilities for (i.e. rented items, credit card purchases).
While we do have recommendations for our users, NEXGEN is also very customizable and clients often use non-stock items and miscellaneous costs differently across organizations. When setting up your site, you should consider all of the capabilities of non-stock items vs. miscellaneous costs to ensure your workflow within NEXGEN coincides with your organization's goals.
To further understand the difference between non-stock items and miscellaneous costs, see the table below.
Function | Non-Stock Item | Miscellaneous Cost |
Track basic item details (number, name, description, manufacturer, etc.) | Yes | Yes, but most details must be entered in the description box and do not have a separate field |
Listed in Warehouse Inventory module | Yes | No |
Attached to work orders | Yes | Yes |
Utilize Inventory Requisition functionality | Yes | No |
Utilize Purchase Order functionality | Yes | No |
Contains Item Record | Yes | No |
| Goes through Approvals | Yes | No |
Reporting Available | Yes | Yes but with limited functionality |