Fire One Work Order Per Asset from a PM

When the “One WO per Asset” option is enabled, one work order will be fired for each asset on a preventive maintenance (PM) schedule. For example, if you have a PM with 50 assets attached, 50 work orders with a single asset attached will fire when the PM schedule is triggered. This is useful if you will be assigning the maintenance of individual assets to different people within the system. This feature can be enabled per schedule. For example, a monthly PM can fire one work order per asset while an annual PM will fire all assets on one work order.

1. Navigate to the Preventive Maintenance module. Click Maintenance > Preventive Maintenance. 
   
2. Create a new or open an existing PM record.
   
3. If opening an existing PM and schedules have been configured, click a schedule. 
   
4. Click Edit on the top zone.
   
5. Check the checkbox labeled One WO per Asset.
   
6. Click Save. 
   

• Related Articles

• PM Required for Asset

  A checkbox has been added to the asset record as well as at the class level called “PM Required”. All assets that require a preventive maintenance (PM) schedule should have this checkbox checked. Reports can then be generated showing which assets or ...

• Adding an Inspection to an Asset in a Work Order

• Adding a Work Order Asset User-Defined Field

• Enter an Item Quantity on Asset Record (Bill of Materials)

  When attaching items to an asset, users can enter the quantity needed. Attaching items to assets enables users to easily attach this item to a work order if the asset is already attached. Entering the “quantity needed” of the item on the asset record ...

• Configure Which Work Order Status Closes a Linked Service Request - Company Options

  Users can specify upon which work order status change the linked service request should close. Users can select multiple work order statuses that should close the linked service request. Additionally, when a work order is re-opened, a notification ...

• Recent Articles

• Latest iPhone Release - Version 2.0.5 (June 2026)

  iPhone Updates Asset Inventory Users can now type in an asset QR code in the search bar to find an asset in addition to scanning. (#23758) Form A quick action button to create a form will now be visible in the Hotspot. Users can tap to create a form ...

• iPad Version 3.0.6 (April 2026)

  iPad Updates Bug Fixes Resolved comments cutting off on mobile devices. (#24035) Fixed the issue of a Flag label unintentionally showing when completing assets. (#26071) Users should now be able to request items that are at zero quantity from the ...

• Version 16.2.1 (04.30.26)

  Web Application Update - May 2026 Web Version 16.2.1 Release items related to a support ticket submissions will be included in parenthesis at the end of a line item. NEXGEN queries should now plot on the map as expected. (#27028) The Show In Store ...

• NEXGEN Admin Webinar (Part 5: Lookups & Notifications)

• Asset Management Planning Basics - AM Planning

  To get started with Asset Management (AM) Planning in NEXGEN, users must be aware of the NEXGEN asset management fundamentals. In NEXGEN, 4 fields control how much organizations can leverage our asset management tools. Prior to starting their AM ...