In NEXGEN, an asset can be defined as any piece of physical property that requires maintenance. Assets are tracked and managed in the Asset Inventory module. Before adding assets to the NEXGEN system, users should determine their own criteria for tracking an asset in the asset inventory. 

Video Overview

Create a New Asset

1. Navigate to the Asset Inventory Module.
1. Hover over the  Assets  icon and click > Asset Inventory.
2. Click the + New button at the top left of the screen.
   
1. Make sure the search sidebar is visible. If the sidebar is not visible click the 3 gray lines on the top left.
3. Fill in the Asset Information. Required fields are marked with a red asterisk. See below for field definitions. 
   
4. Click "Save" to save your asset.

• Asset Number - an asset's unique identifier
• Asset Name - another asset identifier; doesn't need to be unique
• Status - Active vs Inactive; new assets should be active; assets are are made inactive when they are no longer in use
• QR Code - a machine-readable code tagged to the asset that consists of an array of black and white squares and represents a unique asset code; used to easily pull up asset records on mobile devices
• Description - field for additional asset details (ie: material)
• Department - department tagged to asset
• Division - division tagged to asset
• Class - the asset's location in the class hierarchy tree; assets will take on the asset attributes of the assigned class and parent classes
• Location - the asset's location in the location hierarchy tree
• Purchase Date - date the asset was purchased; factors into the book value for asset
• Install Date - date the asset was installed; factors into the replacement cost for the asset
• Warranty Expires - date the asset's warranty expires
• Purchase Cost - purchase cost of the asset; factors into replacement cost and book value
• Book Value - current day value of the asset; automatically calculated based off purchase date, purchase cost, & financial life
• Replacement Cost - cost to replace the asset; automatically calculated based off purchase cost, useful life, install date, and inflation (consumer price index)
• LOTO - lock out, tag out
• Notes - field for additional asset information
• Address 1 - primary asset address
• Address 2 - secondary asset address
• City - city where asset is located
• State - state where asset is located
• Zip - zip code where asset is located
• Country - country where asset is located
• Phone 1 - primary number associated with an asset
• Phone 2 - secondary number associated with an asset
• Fax - fax number associated with an asset
• Email - email address associated with an asset
• Add as Equipment - check if an equipment record should be created for this asset